Running the payroll is an inevitable process in any business. This dialogue makes it easy to run the payroll, pay employee expenses and analyse payments that have been made.
Location: HR Manager, Advanced HR
Overview
When this dialogue opens, you will be presented with the list of employees who are due for payments. Select one of these people to begin the payroll process.
Once clicked, the remaining tables begin to fill, proposing information where necessary. To the immediate right of the list of employees, you’ll see an analysis of what Business Administrator thinks the employee is owed. Business Administrator will propose that you make the payment in full, but you don’t have to.
Below that analysis, you’ll see the Q&A where you should enter payroll information for the selected employee, and Business Administrator will propose information it knows. Complete this as accurately as possible: the best source of information will be from the payroll slips your accountant gives you. You will have to say how the employee was paid, quoting a cheque number if necessary, and when they were, or will be, paid.
Below the list of employees will be a list of expenses owed, if any. If there are expenses there, check or uncheck the items you wish to pay. You cannot change the value. Checked items will be added to the payroll at value; unchecked items will be declined.
When done, click Confirm Figures in the Function Bar. Note that this does not save the data. It simply allows you to move on to the next employee. To complete the payroll run, click Update and Close to save all data, and close the Payroll dialogue.
Expenses
When you have selected the employee, the list of expenses will appear with check marks beside them. The check marks mean that Business Administrator intends to pay them through the payroll. You can uncheck items, which will mean that Business Administrator will decline to include those expenses.
To make an emergency expense payment, run Payroll, select the employees name so that the expenses are displayed, select the expenses you wish to pay, then make sure that all of payroll is set to zero.. This is useful if the employee has raised a particularly large expense, and you have to pay it immediately.
Advanced analysis
Towards the bottom of the dialogue, you should see a button entitled ‘>>View full payment history and payments to date>>’. This allows you to see an analysis of payments and payment history for the chosen employee. To return to the main screen, click ‘<
Notes
At the time of writing, payroll does not calculate deductions. It relies on you to provide them from your accountant.